Office Administrator

Office Administrator

Baker Tilly is a leading advisory and accounting firm dedicated to building better futures. With global reach and local roots, we combine the scale of a network with the trust of strong relationships. From audit and tax to consulting and specialist advisory services, we help clients navigate complexity and seize opportunity with clarity.

At Baker Tilly, we care about the impact you make. That’s why we’re invested in your growth from day one—because the steps you take today define your tomorrow.

We are looking for an Office Administrator to join our team. This is a full-time position working Monday to Friday, 8:30am to 4:30pm.

The Position

This is a role where your expertise will drive meaningful outcomes and your ambition will help shape what comes next. Here, you’ll collaborate with a dynamic team of professionals, united by a shared commitment to making a difference—for our clients, our communities, and one another.

As the first point of contact, the Office Administrator will be the face of Baker Tilly REO LLP. You provide first firm impressions, embody the firm’s values, and confidently assist our external and internal clients.

Responsibilities:

• Manage the reception area including answering and directing incoming calls, greeting clients
• Screen and redirect client enquiries, gauge urgency, and escalate as required
• Ensure boardroom, reception and common areas are tidy and presentable with all necessary stationary, forms, and supplies are available
• Schedule virtual and in office meetings
• Perform daily accounts receivable functions including cheque and cash deposits, debit and credit card transactions and communication with clients regarding their account balance
• Manage and order office supplies
• Assist with building maintenance and operational issues
• Assemble client tax and financial packages, letters, and invoices in accordance with firm quality and document standards
• Electronic filing of tax slips and returns
• Electronic file maintenance including archiving and lockdown
• Other general administrative duties as required including mail, filing, photocopying, scanning, and faxing

• 2 to 5 years of experience as a receptionist or in a customer facing client service role
• Post-secondary education in office or business administration or similar program is preferred
• Proficiency in MS Office (Word, Excel, Outlook, Teams) and Adobe Acrobat
• Excellent attention to detail, interpersonal, communication and organizational skills
• Experience and sound judgement regarding confidential information and sensitive matters
• Professional manner, strong work ethic and ability to work both independently and demonstrated ability to work with others effectively as part of a team
• Strong understanding of a client-focused fast paced work environment including related deadlines
• Ability to effectively pivot between tasks, prioritize and manage deliverables to meet conflicting deadlines
• Related work experience in public accounting, personal tax return preparation or in a business environment is an asset
• Knowledge of CaseWare, Caseview, TaxPrep, QuickBooks and/or any other tax preparation software is an asset
• Comfortable working onsite with standard working hours 

Apply Online

What’s in it for you? 

• wellness and fitness incentives,
• flex time, and
• a comprehensive benefit package

When you join Baker Tilly, you become part of something bigger—an ambitious, forward-thinking company that puts people first. Ideas matter, perspectives count, and every contribution builds a stronger future. If you’re ready to make an impact, we’re ready to meet you. 

Baker Tilly is an equal opportunity employer dedicated to fostering, supporting, and celebrating a diverse workplace. Upon request, we will accommodate accessibility needs throughout the recruitment and selection process and for our staff. Please let us know during the application process.