Staffing Coordinator

Staffing Coordinator

The Renfrew Victoria Hospital (RVH) is a 55-bed, fully accredited facility located just 45 minutes west of Ottawa, serving a catchment area of over 60,000.  Part of the Renfrew and Area Health Village, RVH provides medical, surgical and complex continuing care as well as extensive ambulatory care with over 30,000 emergency and clinic visits per year.

Come join us! Due to an upcoming retirement, we are recruiting for a Staffing Coordinator. This is a full-time position within our nursing administration department. 

The key function of the Staffing Coordinator is to ensure that all nursing units are adequately staffed, which requires a solid knowledge of local collective agreements with regard to all aspects of scheduling.

Duties include:

• Inputs hours of work into the payroll system for nursing staff and files payroll
• Communicates the collective agreements to new nursing managers and acts as a consultant on staffing issues for nursing
• Receives sick notes from staff and replaces sick calls and leaves of absence as per union contracts
• Notifies appropriate nurse managers of the changes.
• Schedules escorts for patients going out for tests or appointments by ambulance or other transportation
• Schedules appropriate replacement coverage for emergency stat requests
• Collects and maintains shift availability for all nursing staff for both unions
• Provides input for CUPE and ONA local negotiations
• Attends ONA local negotiation meetings
• Notifies human resources of staff who have not shown their C.O.N. registrations
• Maintains records of names, numbers, and call-in lists
• Gives staffing issue reports to evening coordinators
• Assists in redirecting qualified staff to areas of the hospital
• Tracks and records overtime and ambulance slips

• Graduate of an approved office administration program or related course
• 5 years of experience in staffing, scheduling or payroll, preferably in a hospital and unionized setting
• Extensive experience in computer applications including MS Word, Excel, Outlook, and scheduling software
• Familiar with interpreting collective agreement language (ONA and CUPE)
• Strong communication and interpersonal skills
• Excellent organizational skills
• Skilled at working in fast-paced environments, with frequent interruptions
• Capable of working independently, exercising sound judgement, problem-solving, and decision-making
• A solid knowledge base of the union contracts
• Compliance with RVH vaccination policy
• A recent satisfactory vulnerable sector police record check

In this role you will enjoy perks like HOOPP pension, generous health and benefits package (for you and your family), an on-site modern gym open 24/7, and outstanding staff recognition, appreciation and wellness activities. We offer an education fund accessible to all employees each year to further their education and certifications.

We are people who provide excellent care for patients and their families, who support each other and our teams, keep each other safe, and are committed to our reputation as a model of excellence in health care. We are very proud of our high retention of staff and are continuously grateful for the amazing support of our community.

Only candidates selected for interview will be contacted. RVH is an equal opportunity employer, committed to meeting needs under the Canadian Charter of Rights and Freedoms, the Ontario Human Rights Code, and the Accessibility for Ontarians with Disabilities Act. Applicants requiring accommodation should contact human resources at 613-432-4851.