Office Assistant

Office Assistant

The Township of Killaloe, Hagarty and Richards covers the area of Round Lake, Killaloe and the Wilno area. Highway 60 runs through the municipality which is situated between North Algona Wilberforce and Madawaska Valley. We offer ample outdoor recreational opportunities and a strong and connected community.

The Township of Killaloe, Hagarty and Richards is seeking a strongly motivated, well-organized individual to join the municipality as an Office Assistant. This is a full-time position.

The Office Assistant will assist with various administrative and clerical functions in the administration department. Duties include:

• Reception duties, answering phone inquiries, directing calls
• Front desk duties, answering walk-in inquiries, directing to appropriate departments
• Maintaining accounts receivable and payable
• Daily cash receipting, preparing bank deposits, petty cash reconciliation
• Sorting outgoing mail, distributing incoming mail
• Maintaining inventory of office supplies and ordering replacements as necessary
• Attending committee meetings, recording minutes and following up on tasks assigned by the committees

Complete Job Description

• Ontario Secondary School Diploma (Grade 12) or equivalent
• Experience in administrative and clerical duties, preferably in a municipal or public-sector environment
• Experience in accounts payable and receivable, cash handling, billing, payroll administration and computerized office systems
• Experience dealing with the public and maintaining confidential information
• Ability to communicate accurately, both orally and in writing, with the public and staff
• Working knowledge of office practices, equipment, records management, and computer literacy
• Superior organizational and multi-tasking skills
• A positive attitude
• The ability to quickly adapt to change
• The ability to work independently as well as in a team environment

Assets:

• Post-secondary education in office administration, business administration, accounting, municipal administration or a related field is an asset
• Previous municipal experience and knowledge of municipal government operations is an asset
• Experience with Vadim iCity software

Note: An equivalent combination of education, training and experience may be considered

Closing: September 8, 2026 at 4:00pm

This position includes benefits.

Applicants are invited to submit a resume, clearly marked “Office Assistant Position,” outlining appropriate education and experience, together with references.

We thank each applicant for taking the time and effort to submit their resume. Candidates to be interviewed will be contacted.

Accessibility accommodations are available for all parts of the selection process. Applicants must make their needs known in advance. In accordance with the Municipal Freedom of Information & Protection of Privacy Act, all information is collected under the authority of the Municipal Act, 2001, and will only be used during the selection process for the subject posting.