William Sons is a locally owned and operated, indigenous general contracting and utility contracting company. We provide a variety of services including design-builds, commercial construction, renovations, structural upgrading, hydro-vac, horizontal directional drilling, utilities excavating, property maintenance, landscaping, and fencing. We have more than 30 years of experience in the construction industry.
William Sons is recruiting for an Assistant Project Manager. This is a full-time position, working Monday to Friday - there are no weekends.
The Assistant Project Manager provides administrative, coordination, and operational support to ensure efficient execution of projects from initiation through close-out. This role is critical in maintaining documentation integrity, facilitating communication between stakeholders, and supporting field and office operations to meet project timelines, compliance requirements, and financial objectives.
Key Responsibilities:
- Prepare and submit One Call locate packages
- Assist in the preparation and distribution of project initiation documents and submittals
- Compile and manage requests for information (RFIs), contemplated change orders, and related documentation
- Maintain accurate, organized, and up-to-date project files
- Support the Project Manager in professional email correspondence
- Coordinate with field operations to track project milestones and progress
- Collect and report quantity and progress data to the Accounting Manager
- Assemble comprehensive project close-out packages
- Assist with the creation and tracking of purchase orders
- Support procurement activities and ensure documentation aligns with contract requirements
- Maintain and organize vehicle and equipment records, including service and maintenance documentation
- Support basic fleet management coordination
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- Equivalent combinations of education, training, and practical experience
- Strong organizational skills with attention to detail
- Comfortable working in a fast-paced, field-driven construction environment with changing priorities
- Ability to communicate clearly and professionally in writing and verbally
- Basic proficiency with email and cloud-based document management systems (e.g., Gmail, Dropbox)
- Willingness to learn and support a variety of project-related tasks
- Highly reliable and responsive to direction
- Strong follow-through and accountability
- Collaborative team player with a proactive mindset
- Adaptable to changing project demands and priorities
Assets:
- Post-secondary education in business administration, project management, or a related field
- Previous experience in administrative support, coordination, construction, or a similar office support role
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