Jp2g Consultants Inc. is an employee-owned, multi-disciplinary consulting firm providing a comprehensive range of planning, engineering, environmental, and project management services to the public and private sectors, from offices located in Arnprior, Belleville, Kingston, Ottawa, Pembroke, and Peterborough. Jp2g is committed to maintaining client satisfaction, encouraging employee growth, and enhancing the communities we live in.
Our growing organization currently requires a Project Coordinator in Pembroke. This is a permanent, full-time position.
You will be responsible for providing project coordination and administration duties including scheduling, tracking, invoicing, and budget reporting. You will also provide reception coverage responsibilities, including telephone, mail, couriers, and visitors. We are looking for someone who is diligent, hardworking, and team oriented.
Role and responsibilities:
- Search, track, and circulate bid opportunities (RFPs, RFQs, callups, etc.)
- Provide a daily list of bid opportunities for review and go/no go decision
- Monitor and circulate ongoing bid opportunities for changes or addenda
- Provide status updates and reminders to the proposal lead
- Submit questions and clarifications to the bid organizer
- Submit final proposal on bid platforms
- Communicate effectively with all levels of management, staff, and clientele
- Monitor project progress and proactively prompt project team members to meet upcoming deadlines
- Track and report on-time delivery of assignments
- Ensure schedule expectations are consistent between project manager, team, and client
- Assist with preparation of project proposals, work breakdown structures, schedules, and budgets
- Attend project kick-off meetings; develop a deliverable work-back schedule including coordination milestones
- Participate and record accurate meeting minutes for regular project and client review meetings
- Compile engineering drawing packages and transmittals
- Manage the flow of documents to and from all appropriate parties
- Maintain accurate document control logs including RFIs, action items, risk registers, shop drawings, submittals
- Perform QC surveillance on projects to ensure QMS requirements are met
- Participate in QMS project audits
- Build and maintain positive relationships with colleagues, other consultants, and key stakeholders
- Support the project manager to accomplish project targets and goals
|
- 0-4 years of experience in administration, project management, and/or document control services in architecture, engineering, or construction
- Eligible to obtain and maintain level II secret clearance with Public Services and Procurement Canada
- Complete ISO 9001:2015 Fundamentals Training (provided by Jp2g)
- Familiarity with civil, municipal, or building engineering drawings and technical documents is an asset
- Strong ability to work in a complex and fast-paced team environment, dealing with multiple projects and clients
- Sound communication skills (oral and written)
- Strong sense of initiative and ability to prioritize tasks
- Strong attention to details without losing sight of big picture
- Demonstrated experience working with other staff members, clients, other consultants and contractors
- Excellent problem-solving and decision-making skills
- Working knowledge of Office 365
|
Compensation and benefits:
- Friday afternoons off year-round
- Group RSP planning opportunities
- Professional development and advancement opportunities
- Competitive compensation and benefits package
- Future shareholder opportunities
Send your resume and note 26-PEM01 – Project Coordinator – Pembroke in the subject line of your email.
Jp2g believes in employee empowerment. As a valued member of our professional team, you will enjoy a unique working environment and be provided with opportunities to demonstrate your initiative while developing your skills.
Jp2g is committed to fair and accessible employment practices. We will accommodate people with disabilities during the recruitment and assessment processes, and when people are hired. We will develop and put in place a process for developing individual accommodation plans and return-to-work policies for employees that have been absent due to a disability.
|