Scheduling Coordinator

Scheduling Coordinator

Nigig Nibi Ki-win Gamik Society is growing our team! 

Join our dynamic and dedicated team as we continue to develop capacity within the Algonquins of Pikwakanagan First Nation and the greater unceded Algonquin territory. With our child well-being law, Nigig Nibi Ki-win, now fully in force, the community embraces a step in reconciliation by reclaiming jurisdiction over the safety and well-being of our children, youth and families.

We are recruiting for a Scheduling Coordinator. This is a full-time position.

Effective shift scheduling is essential for maintaining operational efficiency, employee satisfaction, and compliance with labour regulations. The Scheduling Coordinator plays a vital role in ensuring that staffing needs are met while balancing the interests of both the organization and its employees.

The staff scheduler will organize, create and manage work schedules all for employees within the organization. The Scheduling Coordinator will ensure that adequate coverage is maintained across various shifts while taking into account factors such as employee availability (time off / leave requests), rotations, workload, and all relevant federal labour regulations, and communicating discrepancies to management.

Responsibilities:

• Designing schedules that outline the shifts for each employee
• Holding discussions with department heads and managers
• Creating and managing the bookings for visiting service providers
• Ensuring workloads are evenly distributed across shifts
• Managing time-off requests while ensuring adequate coverage
• Making real-time adjustments to schedules
• Handling requests for shift changes
• Analyzing data and trends to forecast future staffing needs
• Monitoring attendance of employees
• Ensuring compliance with labour laws and company policies
• Providing training to employees and management on scheduling processes, HRIS and software tools, and company policies

• Bachelor's degree in business administration, human resources, management, or a related field.
• A combination of education and relevant work experience will be considered.
• Previous experience in scheduling, workforce management is preferred.
• Experience in human resources or project management is an asset.
• Experience working with First Nations, Inuit, and Métis (FNIM) people in a community-based setting is an asset.
• Clear criminal reference check with vulnerable sector screening to be provided on request.
• Effective at organizing and prioritizing tasks.
• Working under the pressure of time constraints, unexpected changes, and competing priorities.
• Efficiently managing time and resources to meet scheduling deadlines and objectives.
• Problem solving ability.
• Working in an interdisciplinary team environment.

Knowledge:

• Indigenous culture and traditions.
• HRIS scheduling software systems and relevant federal employment legislation.
• Local, regional, and provincial Indigenous and non-Indigenous services.
• Child welfare legislation, mandates, standards of practice, policies, and procedures such as the Child, Youth and Family Services Act, 2017, Bill C-92, Jordan’s Principle, Customary Care, etc.

Closing: April 3, 2025

We Offer:

• Competitive salary
• Employment benefits and pension plan
• Paid sick days, vacation days, and special days
• 14 provincial and federal statutory holidays

Preference in Hiring

Nigig promotes equal employment opportunities for all applicants. Persons who identify as Indigenous will be given preference as this role serves the needs of members of Algonquins of Pikwakanagan First Nation. Provided the candidate meets the basic requirements of the position and is deemed qualified following the interview process, preference will be given to a) the qualified indigenous person who is a member of Algonquins of Pikwakanagan First Nation, then to b) the qualified Indigenous person, then to c) the qualified non-indigenous candidate.