Administrative Assistant

Administrative Assistant

Valley Manor is a 90-bed long-term care home in Barry's Bay. We are a dynamic and progressive long-term care home that is a fully accredited facility. We offer quality care in a friendly and welcoming environment with the safety of our residents as our highest priority. We are dedicated to providing exceptional resident-centred care in a supportive and collaborative environment.

We are accepting resumes for the position of Administrative Assistant. This is a full-time position.

Reporting to the Administrator, the Administrative Assistant provides confidential, high-level administrative and clerical support to the Administrator’s office and the home’s leadership functions. The role also supports mandatory education, accreditation, quality improvement, emergency management, family communications and general administrative operations.

Key Responsibilities:

• Provide confidential administrative support, including correspondence, reports, briefing materials, filing and document preparation.
• Coordinate meetings, prepare agendas and meeting packages, record and circulate minutes, and arrange meeting logistics.
• Coordinate the bi-monthly Step Ahead mandatory education program and provide administrative support for staff education.
• Assist with accreditation preparation, continuous quality improvement (CQI) activities, audits, indicators and quality improvement documentation.
• Support the home’s emergency management plan and maintain related agreements and documentation.
• Coordinate newsletters and assist with required communications to residents, families, staff and community partners.
• Provide front office and reception coverage as required and assist with general office operations, events and hospitality.
• Support occupational health and safety activities, ministry inspections, compliance reviews and related documentation.

• Post-secondary education in office administration, business administration or a related field
• Excellent communication, organizational and time-management skills
• The ability to manage competing priorities
• Proficiency in Microsoft Word, Excel, Outlook and computerized documentation systems
• PointClickCare experience is an asset
• Demonstrated ability to handle confidential and sensitive information with professionalism and discretion
• Knowledge of long-term care operations, collective agreements and occupational health and safety is an asset.
• Professional, dependable and detail-oriented
• Strong interpersonal skills
• The ability to work collaboratively with residents, families, staff, leadership, board members and community partners

Closing: September 20, 2026 at 4:00pm

Please send your cover letter and resume by email.

Valley Manor offers a comprehensive benefits package, pension plan and paid vacation. Salary is commensurate with qualifications and experience.

Valley Manor is committed to providing accommodation throughout the recruitment process in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). We thank all applicants for their interest, however, only those selected for an interview will be contacted.