Office Administrator

Office Administrator

Efficiency First Insulation and Contracting provides above-standard, quality services for residential and commercial building renovations as well as new build projects. We provide the necessary insulation needs by way of spray foam, blown-in fiberglass and cellulose, fiberglass batting, vapor retardants, insulation removal, and more. We pride ourselves in personal service, superior products, and exceptional customer service. We have been in operation since 2018.

We are currently recruiting for an Office Administrator. This is a full-time, year-round position. This role will help manage the administrative and financial operations of our business.

Key Responsibilities:

• Prepare and issue customer invoices, track outstanding balances, follow up on overdue payments, and maintain accurate customer accounts.
• Process supplier and subcontractor invoices, manage payment schedules, and maintain accurate vendor records.
• Process employee payroll accurately and on schedule, maintain payroll records, and assist with related remittances and reporting.
• Track labour, materials, subcontractor expenses, and other project costs to help monitor job profitability and maintain accurate project records.
• Administer the company health benefits plan, assist employees with benefit-related questions, and maintain relevant records.
• Monitor and replenish office supplies, maintain organized filing systems, and ensure the office runs efficiently.
• Answer phone calls and emails, maintain records, and provide administrative support to management and field staff.
• Maintain accurate financial documentation and assist with bookkeeping, account reconciliation, and reporting.

• Previous experience in office administration, bookkeeping, accounting, or a similar role.
• Knowledge of accounts payable, accounts receivable, and payroll processes.
• Strong organizational skills, reliable and attention to detail.
• Comfortable working with accounting software, spreadsheets, and other office applications.
• Experience with Sage accounting software is strongly preferred (training is provided).
• Ability to manage competing priorities, meet deadlines, and work independently.
• Professional communication skills and the ability to work effectively with employees, customers, suppliers, and subcontractors.
• Experience in the construction or contracting industry is an asset.

What we offer:

• A supportive, team-oriented work environment
• Competitive compensation based on experience and qualifications
• Health benefit package
• Flexible work schedule

Efficiency First Insulation & Contracting is a reputable company that is fully insured and licensed.

Please submit your resume in MS Word or PDF format. Those we feel are best suited to the position will be contacted.