Office Manager

Office Manager

Established in 1925, Red Pine Camp is a camper-owned family camp located on Golden Lake, Ontario. Each summer, we welcome approximately 2,100 campers and operate youth leadership programs and seasonal group rentals.

Red Pine Camp is seeking an organized, dependable and personable Office Manager to oversee the administrative and financial operations of our organization. This is a full-time position with year-round employment. We are looking for someone to start December 1st.

Reporting to the Executive Director, the Office Manager plays a key role in keeping our operations running smoothly throughout the year. This position combines office administration, camper registration, financial processing, payroll, corporate recordkeeping and seasonal camp support.

The position operates between our Ottawa and Golden Lake offices with required on-site attendance at Golden Lake five days per week from June 1 to September 15. For a suitable local candidate, the position may be based permanently at Golden Lake.

Responsibilities:

• Manage camper registrations, payments, waitlists and records using CampBrain.
• Respond to camper and family inquiries by telephone and email.
• Maintain organized office records, correspondence, calendars and administrative systems.
• Process accounts payable and receivable, invoices, deposits and payments.
• Prepare, review and approve payroll in coordination with our payroll provider.
• Support the bookkeeper with reconciliations, financial records and monthly reporting.
• Maintain corporate records, shareholder information, share transfers and required regulatory filings.
• Coordinate meeting materials, administrative reports and routine communications.
• Assist with newsletters, seasonal mailings and website updates.
• Oversee seasonal Tuck Shop administration, purchasing, point-of-sale systems and deposits.
• Supervise seasonal office staff and coordinate administrative support during the summer season.

Complete Job Description

• Experience in office administration, bookkeeping, registration or a similar administrative position.
• Strong organizational skills, attention to detail and ability to manage multiple responsibilities.
• Working knowledge of accounts payable, accounts receivable and basic bookkeeping procedures.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office 365 or Google Workspace.
• Ability to work independently and collaboratively.
• Good judgment and discretion when handling confidential information.
• Friendly, professional approach to customer service.
• Ability to manage deadlines and remain organized during busy seasonal periods.
• Valid driver's licence is an asset.
• Experience with CampBrain, QuickBooks, Microsoft Access, WordPress, Wagepoint or Lightspeed would be an asset. Training on camp-specific systems can be provided.

Benefits include: car, phone and medical support, with specific arrangements discussed during the hiring process and three weeks of vacation.

Work Schedule:

• July 1 to Labour Day: 5½ days per week.
• Remainder of the year: 5 days per week.

This is a full-year position with both full-time and part-time components, offering an opportunity to work with a long-established, community-focused organization.

Please submit your résumé and a brief cover letter outlining your qualifications. Include "Office Manager Application" in the email subject line. We will contact applicants selected for an interview.