Office Coordinator

Office Coordinator

Nigig Nibi Ki-win Gamik Society is growing our team! 

Join our dynamic and dedicated team as we continue to develop capacity within the Algonquins of Pikwakanagan First Nation and the greater unceded Algonquin territory. With our child well-being law, Nigig Nibi Ki-win, now fully in force, the community embraces a step in reconciliation by reclaiming jurisdiction over the safety and well-being of our children, youth and families.

We are recruiting for an Office Coordinator. This is a permanent, full-time position.

Position Summary

The Office Coordinator ensures that office-related activity runs smoothly. The role oversees and supports daily office operations, manages existing facilities, service providers and vendors, office systems and some financial administration. This position also plays an active role in coordinating workplace health and safety initiatives, as well as overseeing organizational fleet operations.

Additional Responsibilities:

• Assist in managing shared space calendars, schedules and meeting coordination
• Handle incoming and outgoing correspondence and documentation
• Monitor office expenses, invoices and purchase orders
• Assist with budgeting and cost control for office operations
• Provide backup reception support
• Coordinate office maintenance, repairs and cleaning services
• Maintain safety documentation, incident reports, and inspection records
• Oversee organizational vehicle fleet operations and administration
• Assist in developing, updating and maintaining office and operational policies
• Provide training and guidance on office procedures and systems
• Coordinate office IT support and technology needs

• Post-secondary diploma in business administration, executive administration or office administration 
• A minimum of two to five years of administrative, office support and coordination experience
• A minimum of one to two years of fleet management experience
• A class G driver’s license and a clear driver’s abstract
• Experience working with First Nations, Inuit, and Métis (FNIM) people in a community-based setting is an asset
• Criminal record and vulnerable sector checks
• Working knowledge of financial administration, including expense tracking, and basic budgeting
• Working knowledge of office technology and systems
• Organize and manage multiple priorities in a fast-paced office environment
• Interpret and apply workplace health and safety policies, procedures and regulations

Please submit a cover letter and resume.

We offer:

• Competitive salary
• Employment benefits and pension plan
• Paid sick, vacation and special day leave
• 14 provincial and federal statutory holidays

Nigig promotes equal employment opportunities for all applicants. Persons who identify as indigenous will be given preference as this role serves the needs of members of Algonquins of Pikwakanagan First Nation. Provided the candidate meets the basic requirements of the position and is deemed qualified following the interview process, preference will be given to a) the qualified indigenous person who is a member of Algonquins of Pikwakanagan First Nation; then to, b) the qualified indigenous person; then to, c) the qualified non-indigenous candidate.

Accommodation is available upon request for applicants at all stages of the recruitment and selection process. For confidential requests, contact employment@nigignibi.com