Administrative Assistant

Administrative Assistant

St. Joseph Non-Profit Housing Corporation provides affordable rental apartments and townhouses to seniors and families.

We are seeking a skilled and compassionate full-time Administrative Assistant.

The successful applicant will excel in a fast-paced environment and can multi-task while ensuring that all tenants and visitors receive professional and courteous assistance. We are looking to hire an individual who will see value in being part of a cohesive team and has the ability to engage with a wide demographic from all walks of life.

Responsibilities:

• Accounts payable and accounts receivable
• Receive, record, and deposit rent
• Prepare bank deposits to be taken to the bank
• Prepare work order requests for maintenance and contact contractors as needed
• Answer phone inquiries from tenants and the public
• Greet and welcome tenants and visitors in a professional and friendly manner
• Handle the day-to-day office operations, including filing, organizing, ordering office supplies, and troubleshooting technical issues that may arise
• Assist the Executive Director in preparing leases and conducting rent reviews
• Prepare packages for Board meetings; attend meetings to record and transcribe minutes
• Assist the Executive Director with preparing for the annual audit
• Other duties as assigned to ensure the smooth operation of the office and buildings

• Diploma in office or business administration
• Experience working with Sage50
• Excellent computer skills including experience with Microsoft Office
• Knowledge of rent-geared-to-income calculations and familiarity with the Housing Services Act 2011 would be considered assets
• Confidentiality is of the utmost importance. The successful candidate will practice discretion and protect tenant and organizational information at all times.
• This position requires local travel on a regular basis, so access to a reliable vehicle is required.

If you possess the above skills and experience and are interested in contributing to our team, please send your résumé by Monday, May 6, 2024. Applications without a cover letter will not be reviewed.