Administrative Assistant

Administrative Assistant

Algonquins of Pikwakanagan First Nation (AoPFN)is a proud and progressive Algonquin community. Pikwakanagan is situated on the shores of Golden Lake and the Bonnechere River in Renfrew County. Located off Highway 60, our community is 90 minutes west of Ottawa and 90 minutes hours east of Algonquin Park.

We are currently recruiting for an Administrative Assistant. This is a one-year, maternity leave position working 35 hours per week.

The Administrative Assistant provides administrative services in areas of project management, project functions, reporting, and budgeting for assigned projects including fieldwork as required. This role will assist with the management of assigned projects and working groups, and coordinate necessary administrative functions associated with working group activities.

Additional Responsibilities:

• Completes all assigned administrative tasks
• Coordinates and attends meetings, records and transcribes meeting notes, ensure conciseness of information, and disseminates information to ensure direction is received in a timely fashion.
• Monitors and responds to emails from archaeological firms, proponents, or consultants and provides information related to monitoring of projects.
• Track and document field work through timesheets and tracking documents.
• Organize and review reports from fieldwork.
• Answers and forwards incoming calls and takes messages.
• Responds to public inquiries and refer the public to the appropriate sources for detailed information.
•  Coordinates, operates, and maintains various communication systems to set up, receive, sort, distribute and deliver information in a timely manner.
• Coordinates with appropriate staff copy for advertising in Pikwakanagan’s weekly newsletter, website, information boards and electronic boards.

• Grade 12 diploma with minimum of 1 year of work experience in the administrative field including reception services, or 3 years experience in a related field with a willingness to obtain further education.
• Computer experience that includes internet and Microsoft Office applications such as MS Word, Excel, Publisher, and Outlook.

Deadline: Friday, May 10, 2024 at 4:30pm.

Please put Administrative Assistant-Consultation in the subject line of your email. Please allow 24 hours to receive a confirmed receipt of your application submission.

Wage is dependent upon experience.

What we offer:

• Pension plan
• Paid sick days
• 4% vacation pay
• Holiday shutdown
• 14 provincial and federal statutory holidays
• Half days on Fridays prior to holiday Mondays
• Health spending account (dental, vision, prescriptions, etc.)
• Milestone recognition and rewards

Application Procedure:

Interested persons must submit a resume demonstrating that they meet the requirements outlined and the names and day contact telephone numbers of three professional references.

Screening Procedure: Applicant must not be a member of the supervisor's immediate family. The best-qualified candidate will be defined and determined to include the following: Provided the candidate meets the basic requirements of the position and is deemed qualified following the interview process, preference will be given to:

• the qualified indigenous person who is an Algonquin; then to,
• the qualified indigenous person; then to,
• the qualified non-indigenous candidate.

Interviews: Interviews will be conducted in-person or virtually by Teams Meeting. AOPFN has the right to shortlist for interview and assessment purposes of the five most qualified persons and typically establishes an eligibility list.

We are committed to achieving employment equity and developing a highly capable workforce that is representative of Canadian society. We therefore encourage women, indigenous peoples, persons with disabilities, and members of visible minority groups to apply and declare themselves as part of one or more of the above-mentioned employment equity designated groups.

AOPFN is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the recruitment representative in a timely fashion of the accommodation measures that must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.